A Guide To Creating & Sending Paypal Invoices

For small businesses searching for an easy and affordable invoicing solution, PayPal is one of the best options today. It assists you in customizing, creating and sending invoices, and receiving payments from customers. This article is your perfect guide to learning about PayPal merchant account, and how you can create and send PayPal invoices.

Steps to Create and Send a PayPal Invoice

With the help of the simple steps mentioned below, you can easily create and send invoices to your customers after you set up PayPal merchant account.  

  1. Create your PayPal business account

PayPal has a free invoice template generator. With this, you can download and print paper invoices, signing up is a good option to get access to more features. Signing up is free and easy, you just have to visit the PayPal website and click Sign Up. For invoicing, you must sign up for a PayPal merchant business account. Fill up your business and personal information and create a password for your account. You will now be taken to the PayPal dashboard. Here you can get insights on your PayPal balance, linked accounts, and perform tasks such as sending or requesting money.

  • Open the Invoice Dashboard

On the invoice dashboard, there is an invoicing quick link which you can use to create an invoice. You can also click on the “Pay & Get Paid” tab and then select “Create & Manage Invoice” to start invoicing.

  • Add Your Business Information

You will witness a tab named “Business information settings”. Here, you can add, alter or remove information about your business such as your address, website, phone number, website, etc.

  • Add Inventory

Now, you must add your inventory in the “Items List”. You can add all the items manually to the invoice. Else, you can also select directly from the inventory after adding them all to the items list.

  • Add Customers

In the Address Book section under the “Settings” tab, you must add important information about your customers. You can add email addresses, business names, phone numbers, etc of the customers, especially those who make recurring purchases. This will eliminate the need to manually add all the information in the invoices each time.

  • Create Your Invoice

In the invoice dashboard, create your invoice. You will need to fill up sections such as-

  • Bill To

  • Templates

  • Company Info

  • Items

  • Message for the customer

  • Invoice information

  • More options, etc.

After that, you have to select the payment options which the customer can choose.

  • Preview Your Invoice

Before sending the final invoice to your customer, you must preview it once. You must ensure that you have added the correct information and the invoice looks exactly how it should. You can accordingly edit or save the invoice, or download, print and send the invoice.

  • Further Steps

From your dashboard, you can check the status of your invoice, or send a reminder to your customer. You can also set up recurring invoices for subscription customers and conduct ACH payment processing.

Final Words

There it is- the procedure to create and send an invoice through PayPal merchant account provider. So what are you waiting for? Get started with your PayPal invoicing- and you can thank us later!


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